Searching for the best gym software is overwhelming — every platform claims to be #1. Here is an honest ranking based on what actually matters: total cost (not just the sticker price), daily usability, and member experience.
How we ranked
Total annual cost including transaction fees. Features that boutique studios actually use. Mobile app quality. Contract flexibility.
1. KOLLABO OS — Best overall value
$99–$399/month. Zero transaction markup. Branded customer + staff apps, spot picker, AI CRM, payroll, challenges. Month-to-month. A studio doing $20k/month saves $6,000+/year vs platforms with transaction fees. Industry-adaptive — works for gyms, Pilates, salons, and clinics.
2. WellnessLiving — Best budget option
~$89–$349/month + transaction fees. Broad feature set at a low price. The interface is busy and the learning curve is steep, but you get a lot for the money.
3. Momence — Best for workshops and events
~$129–$399/month + ~2.5% transaction fees. Strongest event and workshop booking in the market. If retreats and multi-day events are a major revenue stream, Momence excels.
4. Mindbody — Best for marketplace discovery
$139–$499+/month + 2.49% transaction fees. The largest fitness marketplace for new member discovery. Expensive, but the network effect is real for studios in competitive urban areas.
5. Glofox — Best branded app (if budget allows)
Annual contract, sales-call pricing. Polished branded app experience. But the annual lock-in, opaque pricing, and PE ownership give pause.
The bottom line
For most studios, KOLLABO OS offers the best combination of features, cost, and flexibility. Zero transaction markup alone saves more than most studios spend on marketing. Try it free.